About the position

We are looking for meticulous, device-savvy and fast typists to intern as PAID Data Entry Interns/Apprentice at Water Access Rwanda. Usually, our Data Entry officers are tasked with ensuring data accuracy, usability and integrity within the company, ensuring we maintain an ask-and-record-once culture. This role includes meticulous data entry, conducting field surveys, data verification, quality control, documentation, and reporting. Attention to detail, data entry proficiency, and commitment to accuracy are essential for success in this role. While the basics of the job will be taught during the internship, we already want the interns to be fast typists, device savvy, and very meticulous and attentive to quality in their work.

During the internship/apprenticeship, the right candidates will have the following Key Learning Areas:

Key Learning Areas

1. Accurate Data Entry: Ensuring that data is entered into the database systems without errors or omissions. This includes verifying data from various sources before entry and correcting/reporting outliers.
2. Conduct Surveys on field: Conducting all assigned and recurring field surveys in a timely manner and ensuring the correctness and accuracy of all collected data.
3. Survey Administration: designs and creates surveys to report on requested indicators and creates survey assignments for other field staff and reviews responses.
4. Data Safety: Adheres to data security protocols and best practices to protect sensitive information and maintain data confidentiality.
5. Documentation and Reporting: Designs informative dashboards, data grids, calculations and consoles to make sure colleagues have easy access to data they need for their work.

Data Entry Interns responsibilities are:

• Enter data meticulously into the company's database systems, ensuring no errors or omissions.
• Verify data from various sources before inputting it, maintaining a high level of precision.
• Uphold data entry standards and guidelines to guarantee consistent and accurate data.
• Conduct field surveys, including customer satisfaction surveys and other relevant data collection activities.
• Ensure the correctness and accuracy of collected data through thorough validation processes.
• Adhere to data security protocols and best practices to protect sensitive information and maintain data confidentiality during fieldwork.
• Verify the correctness and accuracy of data entries by cross-referencing information from multiple sources.
• Conduct routine data checks to ensure data consistency and conformity with established standards.
• Maintain comprehensive documentation detailing data entry processes, standards, and best practices.
• Perform basic data analysis to detect trends, anomalies, and areas for data improvement.
• Assist colleagues whenever necessary and contribute to team effort by accomplishing other assigned tasks.
• Manage paperwork after entering data to ensure it is not lost
  

Other requirements are:

• Entry level: no prior experience required, but will be a plus.

• Good practical experience with data processing tools, with particular emphasis on Excel (you have to love excel!)

• Ability to quickly learn new software and technologies.

• Basic knowledge of touch-typing systems and database management tools
  

• Fast typing skills with close attention to detail

• Good command of English, and Kinyarwanda both oral and written and customer service skills

• High school degree or higher. Additional coursework or certifications in data entry, computer applications, or related fields is a plus.
• Effective interpersonal skills and ability to interact with people on field. Mainly rural areas.
• Strong organizational skills.